DRY LAKE SADDLE CLUB

Celebrating over 50 years in your community!

Welcome to our

2017 Executive

 

 President: Leanne Vollick
905-643-0188

 

   Vice-President: Julia Stewart
289-244-0569 

 

 Treasurer: Cori Moss 
519-952-0187 

 

Secretary: Ashley Elgersman
905-928-4065

 

 Show Secretary: Michelle Young
905-973-8234

 

  Directors:

Heather Smuck 
519-587-5922

Shawna Bearfoot-Norsworthy
905-536-4413

Emily Mattice-Stirling
289-808-3942

Stacey Moyer
519-587-2631
 
Liz VanEvery
226-387-3246

David Vollick


Youth Director: Tracey Phibbs
905-768-7355


Trail Boss: Jasmin Fisher


Website/Newsletter
Ashley Elgersman
905-928-4065

 

 

 

 

 

 

 
  
  
  
  
  
  
  
  
  
  
  
  
 

 

 

 

Executive Committee Job Descriptions

President: 

·   Does not carry a vote unless there is a tie, then he/she will cast the deciding vote.

·   Presides over meetings. 

·   Works with committee chairs. 

·   Responsible for having Liquor License in their name for any events held while they hold the position of president. 

·   Has signing authority on cheques

Vice President

·   Carries a vote. 

·   Steps in when president is not available.  

·   Has signing authority on cheques. 

·   Is expected to take over Presidents position when he/she retires.

Secretary

·   Carries a vote. 

·   Records minutes of all meetings, keeps records of minutes and archives. 

·   In charge of sending out any correspondence and cards such as condolences etc. 

Show Secretary:  

·   Carries a vote. 

·   Books judges for the show season and chooses patterns for each show (the judge may bring their own). 

·   Takes entries on show day

·   Inputs entries into their classes and gets all judge’s cards ready

·   Records points attained during the show and keeps a record of such.  Points must be tallied within a few days of the show date and given to the person heading up the newsletter. 

·   In charge of tallying the points and figuring out what classes qualify for year end awards. 

Treasurer

·   Carries a vote. 

·   Keeps record of financial activity in the club, including sponsorship, memberships, fundraising etc. 

·   All monies are to go directly to the treasurer such as show monies, fundraising monies, memberships, sponsorships etc. 

·   All receipts are to be given to the treasurer for payment. 

·   Responsible for picking up the mail and paying the bills, and having floats ready for any events that it is necessary. 

·   All membership and sponsorship forms are to be given to the treasurer. 

·   He/she will then be in charge of categorizing and keeping track of all members and sponsors. 

·   Has signing authority on cheques

Show Directors (6): 

·   Carry a vote. 

·   All directors will be responsible for helping out at club functions and are expected to attend all meetings. 

·   Directors should be available to serve on committees and be prepared to contribute their time and other resources.

Fundraising/Sponsorship Director

·   Carries a vote. 

·   Responsible for recruiting a committee to help brainstorm and implement fundraising projects throughout the year. 

·   Also responsible for delegating people to contact any previous sponsors from the year before that have not re-sponsored as well as recruiting new sponsors from the community

Youth Director

·   Carries a vote. 

·   Handles any fundraising for youth. 

·   Heads up the silent auction held during the spring dance, this entails making sure that there are items for the auction. 

·   Handles the paperwork for the Youth Team Tournament and/or any other venues that are being represented by Dry Lake’s youth. 

·   Bring forth ideas for year end awards and present them at year end banquet. 

·   In charge of the Food Booth ie: who is running it that day and getting everything that will be needed (food, drinks, plates, napkins, etc.)

Trail Boss

·   Does not carry a vote unless it is a director doing it.

·   Organizes and runs trail rides held by DLSC on the first Sunday of the month unless it to be held at someone’s farm/residence.  In that case, the owners of the land will be responsible for parking and trails.  

·   Organizes the trail rides for the annual overnight trail ride traditionally held in August. 

·   Makes sure that waivers are signed or memberships are done by all trail riders before each ride takes place. 

Newsletter:

·   Does not carry a vote unless it is a director doing it. 

·   Responsible for getting updated copies of the all members and sponsors from the treasurer.

·   Responsible for updating DLSC Website and FB page.

·   Responsible for a monthly newsletter getting out in a timely fashion (during show season) which includes information about trail rides, shows, upcoming events and show points.  Off season the newsletter is done when needed to keep members informed of the upcoming events of the club.

·   Also responsible for photocopying (photocopier is supplied and is to be kept at your home) mailing or emailing the newsletter to all members.

 

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Upcoming Events

June 18 DLSC 2017 Second show
10am start time

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